SCHEDULING IS A FULL-TIME JOB. THAT'S THE PROBLEM.
"I've managed coordinators who spend so much time scheduling that they can't work on anything else. Manual processes don't just slow you down — they own your entire day."
Ari Benezra, BuilderRecruiting coordination is one of the most time-intensive roles in talent — and most of that time is spent on logistics, not people work. Calendar checking. Invite building. Chasing availability. Attaching documents. Sending confirmations. For every interview.
In small environments especially, coordinators wear every hat. When scheduling consumes their day, everything else — candidate experience improvements, process projects, data work — gets pushed. The backlog grows. The coordinator burns out. The team moves slower than it should.
And here's the kicker: the tools to fix this either don't exist at the right price point, or they're so overbuilt they take longer to configure than the problem they solve.
Manual workflows own the day
Calendar checking, invite drafting, document attaching — done by hand, for every interview, every week. There's no time left for anything else.
No visibility for leadership
Without a dashboard or reporting layer, hiring volume is invisible. Leadership can't see coordinator workload until someone raises their hand.
Enterprise tools are overbuilt
GoodTime is built for org-wide deployment and priced accordingly. Most teams need 20% of what it does and can't justify the spend.
Recruiters and coordinators share the wrong tools
Most scheduling tools treat every user the same. But recruiters and coordinators have fundamentally different jobs in the scheduling workflow.
FROM BOOKED TO LOCKED IN.
The tool didn't start with this name or this scope. It started with a simpler question: what's the minimum viable version of this that actually saves time?
The name change mattered too. "Booked" worked — but it didn't say anything. It sounded like a hotel app. "Locked In." is what a recruiter says when an interview is confirmed. It's the moment the work is done. That's what the tool is for.
The evolution wasn't just a rebrand. It was a recognition that a tool built for everyone is built for no one — and that real operational improvement comes from designing specifically for how each role actually works.
COORDINATOR-OWNED. FROM DAY ONE.
The core insight: scheduling coordination is a distinct job. It deserves a dedicated tool — one the coordinator actually runs, not one IT configures for them. Locked In. is built for a non-technical coordinator to own completely. Templates, stages, team setup, branding — all manageable without touching code.
"The coordinator doesn't need a developer. They need a tool that respects how they already work."
Ari Benezra, BuilderTWO PHASES. ONE DIRECTION.
Locked In. is built with a clear trajectory. Phase 1 gives the coordinator the right tool. Phase 2 elevates what the coordinator does entirely.
"We built the tool. Then we built what elevates the person using it."
TIME SAVINGS PER INTERVIEW
Every step that used to require manual effort is replaced by a structured workflow. Time the coordinator gets back becomes time spent on work that actually matters.
BUILT FOR TA TEAMS THAT WANT TO OWN THEIR STACK, NOT DEPEND ON ONE.
Deploy yourself
Technical TA leads who want full control. Fork it, configure it, run it. Documentation included.
We set it up
We implement and configure for your team. Your coordinator is up and running — no IT department needed.
White-label + ATS
Full customization, ATS integration, dedicated support. Built around how your org actually works.
SEE IT IN ACTION
Locked In. is live and pilot-ready. Try the full recruiter → coordinator → scheduled flow in the demo.
THE FOUNDATION
IS ALREADY BUILT.
Just a TA team that finally owns its infrastructure.